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The 3T Rule For Meeting Agendas
Is a great agenda really the cornerstone of a successful meeting? Yes, if the agenda is written before the meeting and the meeting leader gets everyone's agreement on the agenda at the start of the meeting.
By: Shirley Fine Lee
Is a great agenda really the cornerstone of a successful meeting? Yes, if the agenda is written before the meeting and the meeting leader gets everyone's agreement on the agenda at the start of the meeting.
By: Shirley Fine Lee
Once everyone agrees to the agenda, it is easier to stick to it. A truly effective agenda is written using the three T's rule. The 3 T's are Time, Topic, and Talker.
·Time will include the actual start and end clock time for the meeting and each topic item on the agenda. If creating a future meeting agenda at the end of a current meeting, the time can be estimates in minutes by the group. These estimated minutes will be converted to clock times before the future meeting begins. Having the time on the agenda keeps meetings on track and allows the group to track their progress on each item.
·Topic includes a list of the action items that the group needs to complete in order to support the primary purpose or goal of the meeting. These items should be written using action words like discuss, review, brainstorm, decide, assign, or report. This will help the group or presenters understand what is expected of them during each agenda item. When listing the items on the agenda, make sure the most important items are first so they get done before the meeting must close.
·Talker is a person responsible for each item listed on the agenda, such as a presenter or facilitator. They will lead that portion of the meeting to give information or lead processes. For items that require the entire group to actively participate, such as discussion or decision-making, the talker should be listed as "All".
If an effective meeting is desired, then a great agenda will insure success. Create a meeting agenda using the 3 T's rule of Time, Topic, and Talker. Then at the start of the meeting, be sure to get everyone's agreement to the agenda before continuing the meeting.
Shirley Fine Lee, author of "R.A!R.A! A Meeting Wizard's Approach", has worked as a training and development specialist since 1986, and an independent consultant since 2000. She has extensive experience, helping organizations with their team building, training development, meeting facilitation, presentation delivery, and other communication needs. This work involves developing productivity tools, presenting workshops, and writing. For instance, she has authored numerous training manuals and guides, on a wide variety of topics. Her programs include time management, getting organized, problem solving, and team building. Find out more about her and options she provides on her website www.shirleyfinelee.com.
·Time will include the actual start and end clock time for the meeting and each topic item on the agenda. If creating a future meeting agenda at the end of a current meeting, the time can be estimates in minutes by the group. These estimated minutes will be converted to clock times before the future meeting begins. Having the time on the agenda keeps meetings on track and allows the group to track their progress on each item.
·Topic includes a list of the action items that the group needs to complete in order to support the primary purpose or goal of the meeting. These items should be written using action words like discuss, review, brainstorm, decide, assign, or report. This will help the group or presenters understand what is expected of them during each agenda item. When listing the items on the agenda, make sure the most important items are first so they get done before the meeting must close.
·Talker is a person responsible for each item listed on the agenda, such as a presenter or facilitator. They will lead that portion of the meeting to give information or lead processes. For items that require the entire group to actively participate, such as discussion or decision-making, the talker should be listed as "All".
If an effective meeting is desired, then a great agenda will insure success. Create a meeting agenda using the 3 T's rule of Time, Topic, and Talker. Then at the start of the meeting, be sure to get everyone's agreement to the agenda before continuing the meeting.
Shirley Fine Lee, author of "R.A!R.A! A Meeting Wizard's Approach", has worked as a training and development specialist since 1986, and an independent consultant since 2000. She has extensive experience, helping organizations with their team building, training development, meeting facilitation, presentation delivery, and other communication needs. This work involves developing productivity tools, presenting workshops, and writing. For instance, she has authored numerous training manuals and guides, on a wide variety of topics. Her programs include time management, getting organized, problem solving, and team building. Find out more about her and options she provides on her website www.shirleyfinelee.com.
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Business Brokers
Business Coaching
Business Franchises
Business Incubators
Chambers of Commerce
Ezine Article Sites
Factoring Companies
Freelance Opportunities
Inventory Liquidators
Traffic Exchanges